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The Council

This section of our website explains how Stratfield Mortimer Parish Council (SMPC) is organised to help Parishoners understand how it runs. It includes information on all aspects of the Council and how Parishoners can get involved with the running of the village.

SMPC is the first tier of Local Government responsible for the Civil Parish of Stratfield Mortimer in West Berkshire.  SMPC has fifteen elected Councillors and three part time employees, the Clerk, an Administrative Assistant and a Custodian. Information on the Councillors and employees are available in the sidebar.

Structure and Meetings

The Council is organised into various committees and working parties. Details can be found in the sidebar.

We hold various meetings throughout the year to enable Councillors undertake the majority of their responsibilities. A summary of these is shown below and full details are available from the links in the sidebar and in the details below

Annual Parish Meeting

Open to the public.

The Annual Parish Meeting is a meeting of the people of the Parish.  It must be held between 1st March and 1st June each year. Details of the next meeting are in the Calendar. Minutes of previous meetings are in the Minute Archive.

The Guidance Notes on Annual Parish Meetings (opens in new window) is available on our Policies page.

Full Council Meetings

Open to the public.

Full Council meetings are held on the second Thursday of each month, except in August and December. They are to allow all of the Councillors to vote on proposals from the Committees and from elsewhere. Details of the next meeting are in the Calendar. Minutes of previous meetings are in the Minute Archive.

The Agenda for full Parish Council meetings, showing the business to be discussed, are displayed on the two Parish Council Notice Boards (one outside the Library entrance and one outside The Baobab) at least three days before the meeting. The current agenda is also available on the Calendar and Committee page the same timescale.

Committee Meetings

Open to the public

The Council is organised into various committees to undertake the bulk of business by the Councillors. Full details of the current committees are available from the Committees subsection. This includes current members, future meeting schedules as well as previous minutes for each specific committee. Details of the next meeting are also in the Calendar. Minutes of previous meetings are also in the Minute Archive.

Working Party Meetings

Closed to the public


The Council strives to meet all recommended codes for transparency. Some are required by law and some are recommended good practice. Our Transparency Code page has an overview of how we meet the legislation along with links to all the current information.